First, some lingo clarification, outsource means you hire someone to do your bookkeeping that's not your employee. Some outsource bookkeeping companies send your work overseas. We don't do that, your books are prepared here by our team.

Our process is remote which means we can serve anyone, anywhere, just as well as in person down the street. 

Perks

After-the-fact (ATF) bookkeeping is our most affordable option but by no means a lesser value. Bookkeeping is prepared by us directly from your bank and credit card statements using Quickbooks. We enter all deposit and expense transactions and reconcile your bank and credit card statements monthly. You receive properly posted cash basis financial statements monthly.

The benefits are many. Our favorites include knowing your numbers monthly to make powerful decisions and the ease of tax time because everything is ready! Zero stress.

With set monthly fees you know exactly what to budget for and aren't hit with surprise billings customary with hourly bookkeeping services. We calculate the fee based on the size/complexity of your bank/credit card statements. Payment is made via an automatic ACH initiated by us. Average monthly fees range $250-$600.

Tag-Team Bookkeeping

TagTeam is all about collaboration. You do some, we do some. We’ll handle as much or as little as you like. This service is for those that have someone on the ground handling the day to day but need a partner to handle aspects of the accounting. This is an excellent option for an added layer of security and skill.

Here's what we typically do:

• Reconcile bank & credit card statements monthly
• Review deposits entered and match to deposits per the bank
• Review account postings ensuring accuracy & consistency
• Provide accrual or cash basis financial statements monthly
• Record payroll from payroll provider reports
• File sales tax returns from data provided by you (if applicable)

Here's what you typically do:

• Invoice & receive customer payments. Manage collections (accounts receivable)
• Approve, enter & pay bills (accounts payable)
• Manage HR & employee functions
• Manage employee hours and submit to payroll provider

The fee is a set monthly amount so you know exactly what to budget for and aren't hit with the surprise billings customary with hourly bookkeeping services. We calculate the fee based on the size of your bank/credit card statements. Payment is made via an automatic ACH initiated by us. Average fees are around $200 per month.

Full OnaBooks Bookkeeping

What do you do when you need someone to manage the bills? We get asked that a lot, you need a bookkeeper involved with the day-to-day. This is our Full OnaBooks service. Done virtually at our office we have a tight process for managing your books that shaves time off the job and produces an impeccable product. 

The key to streamlining your books to perfection with this process is when we both do our parts. Without you doing your piece, we can't do ours & vice versa.

Here's what we typically do:

• Reconcile bank activity weekly & statements monthly. Credit cards monthly
• Provide unpaid bills detail weekly including available cash balance
• Pay bills via best method (check, online, etc) Manage online account logins
• Review deposits entered match deposits per bank or - 
• Record deposits/receive customer payments against invoices from detail provided
• Ensure account postings are accurate & consistent
• Provide accrual or cash basis financial statements monthly
• Record payroll from payroll provider reports
• File sales tax returns from data provided by you
• Maintain organized files

Here's what you typically do:

• Approve unpaid bills for payment 
• Make bank deposits, send us deposits details (if applicable)
• Invoice customers and manage collections (we can help invoice in certain cases)
• Manage HR & employee functions
• Manage employee hours and submit to payroll provider 

The fee is a set monthly amount based on the level of complexity and expected time needed.

Catch-up Work

It’s customary to need a little work done to get your books up to speed. This can include catching up past months (even years) or cleaning up old errors. We charge a one-time fee for catch-up services. An initial deposit is due upon acceptance of a proposal with final payment invoiced/due upon completion of the work. Services fall under the same responsibilities as outlined and selected above.

If you sign-up for a continued on-going bookkeeping or tax relationship we'll work with you to reduce the catch-up fee.

Software

We use Quickbooks Online or Quickbooks Desktop, depending on the level of access you desire. If you would like full access to your numbers, you need Quickbooks Online. This allows us to work seamlessly together with multi-user access. All QBO fees for the software are billed directly to you by Intuit at their current rates. 

If you don’t need access and are happy receiving the monthly financial statements we provide, use can use our firm’s Quickbooks Desktop (QBD) software. You will not have direct access but we can supply additional reports upon request. We get the latest version of QBD annually and your company file is saved on our servers which are backed up automatically regularly. We do not charge a software fee for use of our QBD.